Enrollment Procedures

Proof of residency in Oldham County is required.

Parent/Guardian should bring a utility bill (LG&E, KU, Louisville Water or Oldham County Water) or a rental agreement, if applicable.  You may also be asked to provide a Residency Affidavit Form.

Driver’s licenses are not acceptable to prove residency.

WE CANNOT ACCEPT ELECTRONIC COPIES AND ALL COPIES MUST BE MADE PRIOR TO REGISTRATION.

Kentucky law requires a certified copy of the student’s birth certificate upon enrollment.

The school must view the original copy received from the state and make a photocopy for the student’s file.

Hospital and billfold size birth certificates are not acceptable.

It is the parent/guardian responsibility to keep the school informed of changes in custody by providing the office with current and complete legal documents each year.

These legal documents must be on file in the school office prior to the first day of school.

PLEASE SEE SCHOOLOFFICE FOR INFORMATION 

(KRS 158.035) Each student must have a current Kentucky Immunization Certificate on file in the school office at ALL times. The school will keep the original form.

*SPECIFIC IMMUNIZATION REQUIREMENTS FOR KINDERGARTEN AND 6TH GRADE ENTRY* Please see school office for more information.

In-State enrollees are required to provide proof of a current Kentucky Immunization Certificate upon enrollment.

Out-of-State enrollees may be required to provide their out of state immunization document to the Oldham County Health Department for transfer PRIOR to enrollment. Depending on your child’s current immunization documents, we may be able to accept the certificate as is. If a Kentucky Certificate is necessary, the Oldham County Health Department will provide the parent/guardian with an Immunization Transfer Receipt which is then provided to the school to complete enrollment. OCHD is located at:

Oldham County Health Department
1786 Commerce Parkway
La Grange, KY
Phone: 502-222-3516

(704 KAR 4:020) A Kentucky Preventative Health Care Examination is required for ALL enrolling students. This physical examination must be completed on a Kentucky Preventative Health Care Examination Form (below).

This examination will be required UPON ENROLLMENT for a child’s initial entry into Kentucky public school (K- Grade 12) and/or when entering into sixth (6th) grade within a period of twelve (12) months prior to the first day of school. This form must include a medical history, growth and development, general appearance, physical assessment, and recommendations to the school regarding health problems that may require special attention in the classroom or physical education activities. The school will keep the original form. Out-of-state enrollees have thirty (30) to complete this requirement.

FORM:  Kentucky Preventative Health Care Exam Form

Parents/Guardians are encouraged to keep copies of all medical documents. Medical documents are responsibility of the parent/guardian and should not be transported by students.

Annual Sports Physical

Required annually for students participating in middle/high school athletics. The KHSAA sports physical exam does not replace the required “Kentucky Preventative Physical Exam” required for sixth grade entry. Contact your school’s Athletic Director regarding requirements for each school level. 

(KRS 156.160.8)  Proof of a vision examination by an optometrist or ophthalmologist completed on the Kentucky Eye Examination Form for School Entry (below). This evidence shall be submitted to the school no later than January 1of the first year that a three (3), four (4), five (5), or six (6) year old child is enrolled in public school, public preschool, or Head Start Program. The school will keep the original form.

FORM:  KY Eye Exam Form

(KRS 156.160(i))  Requires proof of a dental screening or examination by a dentist, dental hygienist, physician, health department registered nurse with KIDS Smiles Training, advanced registered nurse practitioner, or physician assistant completed on the Kentucky Dental Screening/Examination Form for School Entry (below). This evidence shall be presented to the school no later than January 1 of the first year that a five (5) or six (6) year old is enrolled in public school.

FORM:  KY Dental Exam Form

Children from families whose income is at or below certain established levels are eligible for free or reduced price meals. Families may apply for this benefit at any time during the school year.  All decisions on free and reduced-price meals are made according to annually updated federal guidelines. 

Additional Information:  Free & Reduced Price School Meals