Election of School Council Members

KENWOOD STATION ELEMENTARY SCHOOL COUNCIL POLICY 
ELECTION OF SCHOOL COUNCIL MEMBERS-1009 

TOPICS STATEMENT
a. Composition The Council shall consist of three (3) teachers, two (2) parents, and the principal, provided state requirements for minority representation are met. 
b. Eligibility  Any certified staff member employed at least fifty percent of the work week on an annual basis in the school, except the principal, assistant principal, shall be eligible to serve as a certified member on the Council and to vote in the election of certified Council members. 
Parent members on the Council shall be the legal parent/guardian of a student(s) enrolled at the school and not be an employee of the school. [KRS 160.345(2)(a)] A parent may vote in the election of parent members if he or she is the legal parent/guardian of a student pre-registered to attend the school during the term of office. Parent, for the purpose of this policy, is defined as a parent, stepparent, or a person who has legal custody of a student and with whom the student resides.
c. Election Process for Certified Staff Members  he Council shall consist of three (3) teachers, two (2) parents, and the principal, provided state requirements for minority representation are met. 
Any certified staff member employed at least fifty percent of the work week on an annual basis in the school, except the principal, assistant principal, shall be eligible to serve as a certified member on the Council and to vote in the election of certified Council members. 
Parent members on the Council shall be the legal parent/guardian of a student(s) enrolled at the school and not be an employee of the school. [KRS 160.345(2)(a)] A parent may vote in the election of parent members if he or she is the legal parent/guardian of a student pre-registered to attend the school during the term of office. Parent, for the purpose of this policy, is defined as a parent, stepparent, or a person who has legal custody of a student and with whom the student resides. 
 
d. Election Process for Parent Members

All parents/legal guardians in the school have an opportunity to participate in the annual selection of parent representatives.

PTA officers shall decide the specific procedures for nominating candidates, processing, and counting votes beyond this policy. Nomination ballots shall be distributed by the end of April and the election will be concluded by end of May.

Parent/legal guardian representatives to the Council shall be elected by secret ballot. Only parents who are non-school employees are eligible to nominate candidates for parent representatives on the Council.

e. Minority Representation

For the purpose of school-based decision-making, "minority" shall mean American Indian, Alaskan native, African American, Hispanic, including persons of Mexico, Puerto Rican, Cuban, and Central or South American origin, Pacific Islander, or other ethnic group under represented in the school.

When the minority student enrollment reaches or exceeds eight percent (8%) of the total student population, at least one of the school Council members shall be a minority parent, teacher, or principal. Enrollment in the school on the preceding October 1 shall be used to determine the percentage of minority students.

Under these circumstances, if a Council is formed without a minority representative the Principal shall follow the following guidelines:

  • Within five (5) working days from the election, organize an election to elect a minority parent and a minority teacher to the Council
  • Hold the election for minority representatives within ten (10) working days from the date of the election of other Council members
  • Inform all parents of minority students the election purpose, time, date, and location.Inform minority teachers of the election process, time, date, and location
  • Call for nominations and prepare a ballot for both minority parents and teachers
  • Facilitate the meetings held for the purpose of electing minority representative to the school Council.
  • Report the results of the election to parents and faculty.

If there are no minority teachers who are members of the faculty, an additional teacher member shall be elected by a majority of all teachers. Term limitations shall not apply for a minority member who is the only minority on faculty.

f. Terms Council members are elected for two-year terms with each service year beginning July 1 and ending June 30. Terms for school Council members will be staggered.
g. Report Election Results The Principal shall report election results to the school community.
h. Filing Vacancies  In the event a vacancy on the Council occurs, the vacancy shall be filled by the respective group in the same way as in the original election. The Principal shall inform the respective group of the vacancy and help set a time line for completion of the election.

Proposed — Kenwood Station Elementary School Council — December, 2005

Approved-Kenwood Station Elementary School Council — January, 2006

Revised-Kenwood Station Elementary School Council-March, 2007