SBDM Management Policy 5

Last Updated: 9/28/2020 6:33 PM

Selection of Extracurricular and Cocurricular Programs and Determination of Policies Relating to Participation

a. Extracurricular Activities (defined)

Extracurricular programs shall consist of all activities conducted during non-school/non-instructional hours under the auspices of the school both on and off school campus.  Some types of extracurricular programs in which students may participate as members are athletics, cheerleading, dance team, academic team, and marching band.  The school provides direct supervision to all students participating as members of the extracurricular activity.
Cocurricular Activities (defined)

Cocurricular programs shall consist of all activities conducted during the school day or under the auspices of the school both on and off campus.  Some examples of cocurricular programs are club activities, field trips, and school competitions.  The school provides direct supervision to all students participating as members of the cocurricular activity.

Other Activities (defined)

While extracurricular and cocurricular programs and activities are supervised by faculty and sponsors, some other activities, programs and events associated with the school are not fully supervised.  Some examples are sporting events drama productions, dances, concerts (i.e. band and choir) and festivals.  The school will not provide direct supervision to students that are non-members of participating organizations.

b. Standards    

Each extracurricular and cocurricular organization shall submit in writing to the principal their standards for participation.  The principal shall review and approve these standards prior to club approval.  After the initial approval, only changes to the standards need to be submitted on a yearly basis. All extracurricular and cocurricular organizations shall be approved by the council. 

c. Active Status    

To remain active in extracurricular and cocurricular organizations a student must be in compliance with KHSAA By-Laws and where applicable, OCBE Policies, and SBDM Policy in regards to GPA, grade level-credits, and pass/fail.
A student can be removed or suspended from participation in an extracurricular or cocurricular organization according to guidelines established by the KHSAA, OCBE Policies, SBDM Policies and Student Code of Acceptable Conduct or Athletic Code of Conduct.  Students can be removed from observing any school activity or event according to guidelines established by national club/organization rules, team or club rules and/or standards for the group, OCBE Policies, administrative policies, and SBDM Policies.

d. Appeals    

A student removed or suspended from an extracurricular or cocurricular organization has due process rights.  Students/Parents must be notified in writing by the Coach/Sponsor (a copy of this policy must be included).  The initial appeal should be placed in writing to the attention of the Coach/Sponsor within five school days.  The Coach/Sponsor has five school days to respond.  Appeals of the ruling from the Coach/Sponsor should be placed in writing within five school days of the decision to the school principal.  Final appeal of the principal’s decision should be placed in writing within five school days of the decision to the Superintendent; Refer to OCBE Policy 9068.
    
Adopted: October 18, 1994    
Revised:  October 11, 1999; March 12, 2001; November13, 2001; January 13, 2003; August 23, 2005;
August 21, 2006; October 9, 2007; February 10, 2009; December 14, 2009; January 31, 2012

 

Applications to start a new extra- or co-curricular activity are available through the school office manager. A copy of the questions on the application are listed below. 

Name of applicant

Date 

Name of extracurricular program 

Name of faculty sponsor or coach 

Brief description of extracurricular program

Purpose of extracurricular program

Estimated number of participants 

Will there be tryouts?

Estimated number of meetings/competitions per year 

Activities the extracurricular program anticipates for the coming year  

Methods of funding used to support the extracurricular program (i.e. dues, fundraisers)  

Specific/detailed Budget to start and sustain the extracurricular program (Can be an attachment)

Will the coach/sponsor be compensated monetarily for his or her time?  

Equipment needed by the extracurricular program

Facilities needed by the extracurricular program